As a general rule, as a company you are allowed to claim your VAT back on all your expenses. However, some categories of products are excluded or partially excluded from this right of deduction. Each country has specific legislations and rules in place, sometimes making it difficult to know if you are allowed to claim your VAT back or not. This is one reason to start using VAT4U as we have mapped all the country specifics to make this work easier for you.
Yes. In this case, three scenarios are possible.
Scenario 1: You are VAT registered in this country. In this case you have to inject the expenses and the related input VAT into your local VAT returns.
Scenario 2: This country is a European Member state but you are not registered there. In this case, as a foreign company, you will have to submit a VAT claim through the European VAT refund procedure. Start preparing and sending this claim here.
Scenario 3: It is a third country (non EU) and you are not registered there. In this case, if the country has a reciprocity policy in place with your country, you are allowed to claim your VAT back under a specific procedure.
Yes. VAT4U is also available for non EU businesses (e.g. companies based in USA, Canada, India, Japan, …). Our system will assess your VAT refund rights on each of your expenses according to the rules of each country of refund and the reciprocity treaties in place between your country and the country of refund.
In a country where you are VAT registered, the refund is immediate since you will deduct the VAT from your VAT return.
If you are an EU business and not VAT registered in the country of refund, it takes up to 4 months and up to 8 months in case of further query from the tax administration.
For non EU-businesses, it takes up to 4 months and up to 12 months in case of further query from the tax administration.
If your claim is not complete or accurate, tax administrations will usually reject your entire claim and/or deduct any overpayment from your next refund or ask you to repay the overpaid amount. You may also be charged a penalty for sending in an incorrect claim. False claims are treated very seriously and have serious financial consequences including repayment of the amount falsely claimed plus penalty amounts.